Section+F+(Resources)

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Members of the TEAM:
STAFF: Beth G, Dora H, Eleanor S, Jay M, Karen M, Martin M, Max Z, Tod B, Vickey L, STUDENTS: A Hyun Lim, Chae Won Lee , BOARD: Doug Johnston, Magdalene So

COMPLETED DOCUMENTS
Component 1 Step 3 (Indicators and Standards)

Templates and Forms
--see step 3 for rating



9 December 2009, Wednesday
Present: Beth Gourley, Martin McMulkin, Eleanor Surridge, Tod Baker, Karen McLaurin Absent: Jay Meyers, Doug Johnston, Max Zhu, A Hyun Lim, Chae Won Lee, Magdalene So, Vickey Liu, Dora Hu

1. Today’s we need to: § craft a paragraph for component 1. § make sure all the standards and indicators are supported. § look at the action planning for component 2.

2. Standard 6, item e, change from “*W” to “P” § This item refers to networking and internet access.

3. Standard 6—Martin/Tod suggest “Establish a solid network that meets our needs in the new building and extend those capabilities to the current building. Bandwidth is another issue that needs to be addressed.”

4. Discussion of a need for the following: Section F, Standard 6 § The school needs to undergo a strategic planning process in order for a purposeful and coherent technology plan to be devised.

5. Discussion of policy for safety procedures (for example, fog days) but it doesn’t seem to fit with any of the standards.

6. Tod: previous discussion of licenses for home-use for software used at school. Would this fit into our recommendations? Beth adds that we have a standard software suite for school and home use with licenses covered by tuition.

7. Beth will craft a paragraph for component 1 and we will be invited to comment.

2 December 2009, Wednesday
See Step 3 (Indicators and Standards) above under COMPLETED DOCUMENTS Minutes: CIS/WASC 5-Year Visit Preparation Section F: Resources Meeting 2 Dec 09 Minutes Present: Beth Gourley, Martin McMulkin, Eleanor Surridge, A Hyun Lim, Chae Won Lee, Magdalene So, Tod Baker, Karen McLaurin, Vickey Liu, Dora Hu Absent: Jay Meyers, Doug Johnston, Max Zhu

1. Focus today on Step 3: Rate the school… 2. Standard 1 · 1a “W” means adequate and functional. The presence of a stage in the cafeteria takes space away. · 1b P Max suggests that the drains/plumbing needs to be addressed. If Eurest can clean them regularly it will be okay but if they go 2 or 3 weeks the smell will be bad. · 1c Food has improved vastly. P · 1f Primary: W //Secondary:P so we settled on “P” · “M”eet Standard 1

3. Standard 2 · “M”eet Standard 2

4. Standard 3 · 3d Jay notes that we do not have the government issued safety documents but this is not due to any lapse in the school’s structure or systems. It is a political issue. · “M”eet Standard 3 as we meet the safety requirements but we lack the official acknowledgement from local authorities.

5. Standard 4 · “M”eet Standard 4

6. Standard 5 · 5b(iv) There is some debate about whether the absence of a pool and courts · 5b(v) “other” is “P” with reference to DT facilities (see concerns about DT here) · “M”eet the standard

7. Standard 6 · There is debate within the group about whether implementation is widespread or partial for ICT provision. · “M”eet the standard

8. Standard 7 · “M”eet the standard

9. Standard 8 · “M”eet the standard

10. Standard 9 · 9e “N” due to inadequate water storage. There is a supply of water but not enough in the event of a large fire. · “M”eet Standard 9

11. This concludes this week’s meeting. Next week we will look at a paragraph written in response to Component 1 of Section F.

18 November, Wednesday
|| In Progress || || || Completed || || . || Completed || || . || In Progress IST-ATL workshop IST Techaid || || ** SCHOOL’S COMMENTS ** F1 – F2 – F3 – F4 – F5 – F
 * Section F: Resources **
 * RECOMMENDATIONS **
 * ** The Visiting Team recommended that . . . ** || ** School’s Rating at the First Report Stage ** || ** School’s Rating at the Five Year Stage ** ||
 * F1 || the Administration with a team of teachers devise a furniture replacement plan, which will allow for flexible classroom learning environments to be created where necessary. || Rejected || ||
 * F2 || the Administration with a team of teachers examine how to provide for extra overall storage space within and outside of the existing school building.
 * F3 || the Director provide for an overall school door review plan that will allow for safe and convenient door and passageway access.
 * F4 || the Director and the Safety Committee further review and update emergency procedures, documentation and drills.
 * F5 || the Administration and Information Technology Teachers strategically review Information Technology resources and access throughout the school.
 * OUTCOME of ACTION PLANS (Component 2) **
 * PROGRESS REPORT (Component 3) **
 * ** IST Recommended that . . . ** || ** School’s Rating at the First Report Stage ** || ** School’s Rating at the Five Year Stage ** ||
 * F || Policy manuals and guideline || In progress || ||
 * SCHOOL’S COMMENTS **

Minutes
CIS/WASC 5-Year Visit Preparation Section F: Resources Meeting 18 Nov 09 Minutes Present: Beth Gourley, Karen McLaurin, Martin McMulkin, Tod Baker, Eleanor Surridge, A Hyun Lim, Chae Won Lee Absent: Jay Meyers, Doug Johnston, Dora Hu, Vickey Liu, Max Zhu, Magdalene So

1. Beth showed us the wiki ( __http://istaccreditation.wikispaces.com/__ ) which has been created for tracking the accreditation process. Those who haven’t yet signed up to wikispaces need to do so in order to contribute and edit materials. 2. Beth provided an overview of our job this week and in weeks to come. 3. Clarification of recommendations from the last report—the numbers on the report don’t correspond to the published standards. They are simply numbered recommendations, totaling “5”. 4. As of 18 Nov 09—Comments for the Five Year Report F1: Rejected* Whole new set of furniture will be purchased for the new building. New furniture (desks and chairs) has already been purchased for the current building. F2: Completed One of the Tang rooms was designated as storage but delays in the new building and a growth in enrollment has meant this is currently being used as two classrooms. After the move to the new building the Tang rooms will all become storage facilities. Renting a space over the road was also considered but was decided against due to all monies being allocated for the new building. F3: Completed There is a still a plan to renovate the existing building. This plan is available from Jay Myers. The plan includes widening all passageways and replacing all door and window fittings. F4: Completed These documents are all available on the school website and the public server. The Health and Safety Committee is currently carrying out a full review of all relevant documents and they will be updated again in the next month or so. The School Policy Manual is available on the Public server. There is also a Chinese staff policy manual available to all Chinese staff. Parents have access to relevant student policies in the academic and parent-student handbook, as well as to electronic versions of these publications on the website. F5: In progress Worked to build a solid infrastructure. Now working on aligning the infrastructure and resources with teaching and learning in our IB programmes. It’s difficult to move forward on plans in the absence of a school’s strategic plan. 5. Beth recommended to Tod that there be a step-by-step breakdown of progress in the five years since the 1-year report. 6. In response to Tod’s comments on his discussion with Dora, there is a clear need for a strategic plan to which the IT department responds. We might include a recommendation that the IST community undergo a strategic planning process. 7. In our next meeting (two weeks from today), we will respond to the standards outlined in Section F, Step 3 (available on the wiki).

11 November, Wednesday
1. Introduce what is our task:  Delegate people to tasks 2. Review Sect. F document 3. To properly figure out where we are now some research will need to be done—key people and documentation will need to be identified and consulted in order for an accurate picture to be drawn. So the other item of business for this first 1-hour meeting is to assign people to recommendations, and to share prospective avenues of research with them so that they can go find out more about the status of their particular recommendation.

Minutes
CIS/WASC 5-Year Visit Preparation Section F: Resources Meeting 11 Nov 09 Minutes Present: Karen McLaurin, Dora Hu, Martin McMulkin, Tod Baker, Eleanor Surridge, Vickey Liu, Max Zhu, A Hyun Lim, Chae Won Lee, Magdalene So Absent: Beth Gourley, Jay Meyers, Doug Johnston

1. Karen provided background on what “Resources” refers to: o Food, security, transportation, cleaning (safety and comfort) o Student Services (training and funding) o Safety requirements met o Policies and governance about use of school resources o Grounds, buildings, technical facilities are sufficient o ICT appropriately support the school’s operations o Library o Library Media Staff—policy, training and facilities

2. Review of Section F Year 1 Recommendations o F1 – Martin commented that while it was rejected at the time, the school has since purchased new furniture for all classroom. o F3 and F4—Need to get copies of documents which support these completions

Martin will speak to Steve Moody/Max || NOW F5 e (?) || In Progress Martin will speak to Steve Moody/Max || NOW F5 h || Completed Martin will speak to Steve Moody/Max || NOW F3 a-e OR F9 d-I ???? || Completed Karen will speak to Steve Martin || NOW F6-8 || In Progress Tod & Dora will speak to one another ||
 * **The Visiting Team recommends that:** || **School’s First Report Ratings** ||
 * F1 || the Administration with a team of teachers devise a furniture replacement plan, which will allow for flexible classroom learning environments to be created where necessary. NOW F5 b, c & f || Rejected
 * F2 || the Administration with a team of teachers examine how to provide for extra overall storage space within and outside of the existing school building.
 * F3 || the Director provide for an overall school door review plan that will allow for safe and convenient door and passageway access.
 * F4 || the Director and the Safety Committee further review and update emergency procedures, documentation and drills.
 * F5 || the Administration and Information Technology Teachers strategically review Information Technology resources and access throughout the school.

3. Karen shared the various documents which she was provided: o CIS Annual Information Update 2007 o CIS Annual Information Update 2009 o Steering Committee Summary of Major Conclusions 2004

4. Karen provided an overview of the process. All committee members will have input when we come to Component 2 of the review process.

5. We are not sure why the F2 recommendation above connects to Standard F2 which is “Personnel employed to provide Student Services shall be adequate in number, have appropriate qualifications, and receive sufficient training to perform their functions effectively.” Martin pointed out that the standards have changed and the new Standard F2 is not the same as the old Standard F2.

6. Karen will email a copy of the Section F Standards to all members of the committee.